President

Vice President/
Past President

Treasurer

Secretary

Membership and Privacy Chair

Conference Director or Coordinator

Editor

Other Elected or Appointed Positions

Conference Director or Coordinator

The conference director or coordinator is responsible for all aspects of planning for the annual conference. Specific responsibilities include:
  • Chairing a conference planning committee that:
    • Determines the function(s) and objective(s) of the annual conference in the context of the Council’s objective(s);
    • Seeks input from others regarding ideas for program;
    • Develops a proposal for a conference program including a budget;
    • Organizes approximately to accomplish the various jobs (i.e., developing a time line, establishing sub-committees, appointing chairpersons, etc.);
    • Considers a detailed contingency plan; and
    • Forwards conference information to Stacey McConnell, Special Subject Councils at the STF office, 2317 Arlington Avenue, Saskatoon SK S71 2H8, who in turn forwards a copy to the Conference information to the Saskatchewan Bulletin for “Upcoming Events.”
  • Attending executive meetings for the purposes of communication and accountability.
  • Facilitating the establishment and operation of required sub-committees (i.e., program, facilities, public relations, etc.) and supporting the chair people by:
    • Developing and/or clarifying the various roles and responsibilities of the committees and individuals;
    • Providing advice;
    • Coordinating the work.
    • Attending committee meetings as needed to keep informed and share information;
    • Establishing communication links with the editor of the Special Subject Council newsletter or journal; and
    • Establishing with the Council treasurer procedures necessary for handling revenue and expenses.
  • Preparing and presenting a post-conference report and financial report to the Council executive. It should include recommendations for the next conference director.
  • Forwarding all records to the successor.
On assuming the position, the incoming conference director or coordinator should receive from the previous incumbent a package which contains at least:
  • A copy of the Council’s constitution; and
  • One or more of the previous years’ post-conference reports including recommendations.