Duties of the membership and privacy chair include:
Publicizing the benefits of joining the council.
For those Councils whose membership information is maintained by
the STF:
Working with the STF office staff in maintaining an up-to-date
membership list.
Forwarding a copy of each signed and dated membership application/renewal
form in a timely manner.
Informing members of renewal dates, etc.
The Chair also forwards a copy of each signed and dated membership
application/renewal form collected at the conference as soon as possible
to the STF after the conference is over.
For those Councils who maintain their own membership information:
Collecting membership fees
Keeping a record of such receipts
Forwarding a cheque to the treasurer
Maintaining an up-to-date membership
Providing the STF with a copy of each signed and dated membership/renewal
form by June 15 of each year for grant purposes
Responsibility for compliance with applicable privacy legislation,
including day-to-day oversight.
Reporting to executive on all aspects relating to membership and
suggesting needed policy changes.
Providing reports as may be required (i.e., annual general meeting,
the Council’s regular publications, STF, etc.).
Working with the convention committee in making necessary arrangements
for a membership drive, displays, etc.
