|
President
Vice President/
Past President
Treasurer
Secretary
Membership and Privacy Chair
Conference Director or Coordinator
Editor
Other Elected or Appointed Positions
|
|
Treasurer
The treasurer’s responsibilities include:
- Maintaining financial control of resources by:
- Ensuring that there are or will be sufficient resources available
to complete approved projects.
- Providing the executive with an early warning if projects are too
ambitious or too numerous to be achieved with the limited resources
of the Council.
- Ensuring safe custody of assets by:
- Ensuring that the physical assets of the Council (i.e., cash in
the bank and incoming monies) are used only for approved projects.
- Maintaining accurate financial record keeping by:
- Recording financial transitions in the books of account of the
Council.
- Develop subsidiary records to assist in determining “where
things are at” at any given point (i.e., a running balance of
current account, expenditure commitments).
- Providing accurate financial reporting by:
- Updating the executive on the current status on a regular basis
(i.e., revenues received and expenses incurred since last reporting,
and providing current bank balances).
- Developing a proposed budget with input by the executive for approval
by the membership at the annual general meeting, and forward to the STF.
- Providing a year-end statement of revenue and expenditure to the
executive.
- Providing an audited financial statement on an annual basis to
the executive and the membership at the annual general meeting, and
forward to the Professional Development Department at the STF.
- Filling reports to the STF as required by recipients of Special
Projects Grants.
- Filling reports as may be required by government agencies (i.e.,
GST, Canada Revenue Agency for honoraria paid, granting agencies,
etc.)
- Determining if there are nay issues the Council must consider related
to GST.
- Forward all records to the successor.
On assuming the position, the incoming treasurer will receive from
the pervious treasurer a package that contains;
- An audited financial statement for the last fiscal year;
- Bank statements and cancelled cheques for all accounts;
- Receipt book;
- Deposit books;
- Account books; and
- Paid and unpaid invoices.
** See:
- Appendix IV – Audited Financial Statement
- Appendix V – Proposed Budget
- Appendix VI – Special Subject Council’s Audit Procedures
- Appendix X – Special Project Grants
|
